Certain jobs cannot be completed just by completing the work. Some jobs may require a certificate to be uploaded ad part of the job completion. Uploading certificates can be achieved using the "Add/View/Delete Certificates" action.
On the Job Detail screen, select the "Add/View/Delete Certificates" button to display the Add/View/Delete Certificates screen.
There are two screens that can appear depending on the settings of the Contract in the system: Per Asset screen or the Per Work Order screen.
The Per Asset screen will list the Assets on the job. Select an Asset to upload the certificate to. This will display the Document List screen. Click the link to upload the certificate.
The Per Work Order screen will display the Certificate screen. Click certificate to progress to the Document List.
From here, click the "Click to upload a new document, maximum file size 30 MB" link to go to the upload screen. Note: A message is displayed here explaining to the User what they need to do if they have a failed certificate to upload.
Next, choose the certificate that is going to be uploaded and give it a description. Depending on the type of work that took place, it is possible that an service or examination took place. If that is the case then it is possible for the job to "Pass" or to "Fail". Using the Sub Type field, the User can determine whether the certificate being uploaded is a "Pass" certificate or a "Fail" one as well the duration of the certificate (how long it is active for).
Select the date the certificate is active from in the "Valid From" field and, depending on the settings of the system, the "Valid To" date will automatically adjust to match the duration of the certificate.
Once the details have been entered and the certificate is selected, click the "Upload" button to perform the upload.
Note: If the "Valid To" date falls in the past, the certificate will not be uploaded. The "Valid To" date must fall on or after todays date. Also, the "Valid To" date can only be changed if the user has the "Can Edit Work Order Certificate Valid To Date" permission against their Profile. The "Valid From" Date for the certificate must also be within 14 days of the completion date on the PPM. If it is outside of the 14 days then the certificate cannot be uploaded.
Once uploaded, click the "Save" button to apply the upload to the job. This will then move the job onto a completed state.
If for some reason the certificate isn't required to be uploaded at this point then click the "Return to without saving" to cancel the changes.
Note: If the certificate uploaded is a "Fail" certificate then the work will not progress onto a completed state. Instead it will stay at an awaiting further information state until a "Pass" certificate is uploaded.
